Inspection, Testing, and Maintenance Reporting



The Rutherford County Fire Code requires that Life Safety Systems and Fire Protection Systems shall be inspected, tested, and maintained at regular intervals defined by their respective regulating Codes.  This is the prescribed form and format to file records of inspections, tests, or maintenance with the Fire Marshal's Office.

108.3 Recordkeeping

A record of periodic inspections, tests, servicing and other operations and maintenance shall be maintained on the premises or other approved location for not less than 3 years, or a different period of time where specified in this code or referenced standards. Records shall be made available for inspection by the fire code official, and a copy of the records shall be provided to the fire code official on request.

The fire code official is authorized to prescribe the form and format of such recordkeeping. The fire code official is authorized to require that certain required records be filed with the fire code official.

  • It is the responsibility of the owner to ensure their selected service contractor files properly.    


Please review the required submission time frames listed below:

  • Clear/Compliant: Systems containing NO deficiencies will be submitted within a 30-day time frame of when the inspection took place.
  • Deficient: Systems containing any deficiencies will be submitted within a 7-10 day time frame of when the inspection took place.
  • Critical: Upon ANY red tag/CRITICAL impairment, please notify the Fire Marshal’s Office immediately. Once we’re notified, please upload the information through IROL by the end of the next business day. 
  • Clearing any CRITICAL impairment that resulted in the building being placed on Fire Watch, in accordance with Fire Code, shall also be reported through IROL by the end of the next business day.  The documentation can be the service ticket indicating the system has been restored to compliant.


Report types to be submitted (exception: one-and-two-family dwellings): 

Initial System Commissioning                                   Annual Sprinkler

Annual Fire Alarm                                                      Annual Fire Pump

Annual and Semi-Annual Hood Suppression             5-year Internal Pipe

Semi-Annual Kitchen Hood Cleaning                         Annual Emergency Generator

Annual Smoke Control System                                   5-year Standpipe

Annual Standpipe                                                        Annual Clean Agent                 

Annual Fire Door                                                         Annual Emergency Radio

Annual Private Hydrant                                               Declined Service (No cost)         

Service Ticket (to clear a property from Fire Watch)